Beneficial Ownership Reporting: The Best Guide for Property Managers

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Table of Contents

The Beneficial Ownership Reporting for Property Managers in Real Estate highlight a pivotal shift towards transparency within the industry. 

What You Will Learn in this Article:

  • Identify beneficial owners with over 25% ownership or control quickly and accurately.
  • Discover how FincenFetch streamlines compliance, enhancing accuracy and efficiency.
  • Explore FincenFetch’s tailored features for property managers, including automated tracking and exemption checking.
  • Understand the impact of compliance on real estate transparency and industry ethics.
  • Learn the critical compliance role of property managers under the Corporate Transparency Act with FincenFetch.

The Corporate Transparency Act: What do Property Managers Need to Know?

Beyond mere compliance, this shift is about fostering an environment built on honesty and integrity. It’s about lifting the veil of anonymity that has, at times, enabled illicit activities through property ownership.

As property managers, your role now includes ensuring that the ownership details of the properties you manage are transparent and accurately reported, aligning with the mandates set forth by the Corporate Transparency Act (CTA). This transition holds significant implications for the real estate sector, promising to raise standards of transparency and trust.

Existing companies, those created or registered to do business in the United States before January 1, 2024, must adhere to the filing deadline of January 1, 2025. Meanwhile, newly created or registered companies in 2024 are allotted 90 calendar days to file after receiving actual or public notice that their company’s creation or registration is effective.

By embracing these new requirements, you not only fulfill your legal obligations, but also reaffirm your dedication to ethical practices, ultimately contributing to the enhancement of the industry’s reputation. At FincenFetch, we’re here to support you in navigating these changes effortlessly and effectively.

The Importance of Beneficial Ownership Reporting for Property Managers:

By accurately documenting the individuals who ultimately control or benefit from a property, property managers play a vital role in combating illicit activities such as money laundering, terrorism financing, and other forms of financial crime. Moreover, compliance with beneficial ownership reporting requirements not only fulfills legal obligations but also fosters trust and confidence among stakeholders, including investors, regulators, and the broader community. 

beneficial ownership for property managers

Beneficial ownership reporting for property managers provides a clear and comprehensive picture of property ownership structures, enabling better risk assessment and management strategies. Ultimately, adherence to these regulations enhances the integrity of the real estate market, safeguarding its reputation and sustainability in the long term.

Understanding Beneficial Ownership Reporting for Property Managers:

Beneficial ownership lies at the heart of the Corporate Transparency Act’s (CTA) requirements, encompassing individuals or entities holding substantial ownership interests or control within property management companies. 

At this time, this includes individuals who directly or indirectly own 25% or more of the company’s shares or voting rights, as well as those who exercise significant control or influence over the company’s management.

For property managers, understanding the beneficial ownership structure of the properties they manage is crucial for maintaining compliance and ensuring transparency in real estate transactions. Identifying these beneficial owners, along with their ownership percentages, marks the initial and crucial stride in compliance with the CTA’s regulations.

Identifying Beneficial Owners:

  • Persons with over 25% ownership in a property.
  • Those with significant influence over property management decisions.

Demonstrating Beneficial Ownership Reporting for Property Managers:

Below is an example table illustrating how beneficial ownership reporting requirements are determined based on ownership percentages. 

The table includes hypothetical beneficial owners of a property management company along with their direct and indirect ownership percentages. It also indicates whether each owner meets the threshold for reporting under the Corporate Transparency Act (CTA).

Beneficial OwnerDirect Ownership (%)Indirect Ownership (%)Total Ownership (%)Requirement
John Smith201030Report
ABC Investment Group151025Report
XYZ Holdings15520Do Not Report – Below Threshold
Jane Doe20525Report


  • John Smith: John directly owns 20% of the company and indirectly owns another 10% through other entities, totaling 30%. Since John’s total ownership percentage exceeds 25%, he needs to be reported.
  • ABC Investment Group: ABC directly owns 15% of the company and indirectly owns another 10% through other entities, totaling 25%. Since ABC’s total ownership percentage equals 25%, they need to be reported.
  • XYZ Holdings: XYZ directly owns 15% of the company and indirectly owns another 5% through other entities, totaling 20%. Since XYZ’s total ownership percentage is below the 25% threshold, they do not need to be reported.
  • Jane Doe: Jane directly owns 20% of the company and indirectly owns another 5% through other entities, totaling 25%. Since Jane’s total ownership percentage equals 25%, she needs to be reported.

This example table provides a clear demonstration of how beneficial ownership reporting requirements are determined based on ownership percentages, helping property managers understand their obligations under the CTA.

The Significance of Beneficial Ownership Information Reporting for Property Managers:

Beneficial Ownership Information Reporting (BOIR) is fundamental for fostering transparency within the real estate sector. It provides straightforward access to ownership details and encourages traceability, crucial in deterring financial crimes. Moreover, BOIR reinforces the integrity of property management processes, ensuring ethical operation and bolstering trust in the market.

beneficial ownership for property managers

Key Benefits of BOIR:

  • Enhances transparency in property transactions.
  • Helps prevent and detect fraudulent activities.
  • Supports regulatory compliance efforts.
  • Strengthens investor confidence in the real estate market.

Exemptions to Beneficial Ownership Reporting for Property Managers:

Determining whether you’re obligated to file a Beneficial Ownership Information Report (BOIR) involves a methodical process. It begins with a comprehensive review of the ownership structures of the properties you manage. This examination is essential for identifying beneficial owners and assessing reporting obligations accurately. Property managers should be diligent in their review, as non-compliance could result in legal ramifications and reputational damage.

Despite the importance of BOIR compliance, there are 23 exemptions available to property managers. These exemptions aim to streamline reporting requirements for specific scenarios, providing relief from the burden of reporting. To help property managers navigate these exemptions effortlessly, FincenFetch offers an exemption checker tool.

Verify BOI exemption eligibility Now clickable button

 FincenFetch’s exemption checker tool helps you determine which exemptions apply to your property management scenario.

Exemptions Table:

Low-risk investmentsExemption applies to properties with minimal risk of being used for money laundering.
Government-ownedExemption applies to properties owned by government entities.
Small businessExemption applies to properties owned by small businesses meeting specific criteria.
Personal residencesExemption applies to properties used solely as personal residences.
Employee stock optionsExemption applies to properties held through employee stock ownership plans.
TrustsExemption applies to properties held in certain types of trusts.

By familiarizing themselves with BOIR requirements, diligently assessing property ownership structures, and utilizing FincenFetch’s exemption checker tool, property managers can effectively fulfill their reporting obligations. This not only contributes to maintaining transparency in the real estate market but also upholds ethical standards in property management operations.

The Advantages of FincenFetch in Beneficial Ownership Reporting Requirements for Property Managers:

FincenFetch is an innovative and indispensable tool for property managers navigating the CTA’s requirements. The platform streamlines the compliance process through automation and tailored features, significantly reducing the burden and potential errors of manual reporting.

Key Features of FincenFetch:

  • Simplifies the compliance process with an intuitive interface.
  • Ensures the accuracy of submitted information.
  • Saves time, allowing property managers to focus on core responsibilities.

FincenFetch’s design caters specifically to the needs of property managers, offering a seamless transition to CTA compliance without disrupting existing operations.

FincenFetch vs. The Other Guys: Beneficial Ownership Reporting for Property Managers

Choosing the right compliance partner can significantly impact your property management operations. Here’s how FincenFetch stands above the rest:

FeatureFincenFetchThe Other Guys
User-Friendly InterfaceYesNo
Automated Ownership TrackingYesSomewhat
Exemption CheckerYesNo
Tailored Solutions for Property ManagersYesNo
Comprehensive SupportYesSomewhat

FincenFetch is designed with property managers in mind, providing a comprehensive, user-friendly, and accurate compliance solution that outperforms “the other guys” in every category.

Ready to Simplify Your Beneficial Ownership Reporting?

Are you ready to revolutionize your compliance process and take the hassle out of meeting CTA requirements? With FincenFetch, you can embrace a new level of ease and confidence in your compliance efforts. By automating the reporting process, FincenFetch empowers property managers to focus on what matters most – effectively managing properties. Say goodbye to tedious paperwork and hello to streamlined compliance!

But don’t just take our word for it – experience the benefits firsthand with a personalized demo. Discover how FincenFetch can transform your approach to compliance, providing a simple and intuitive solution to navigate the complexities of the CTA. 

Schedule Your Demo Today, clickable button

FAQ: Corporate Transparency Act Compliance for Property Managers with FincenFetch

Q. What is the Corporate Transparency Act, and why does it matter for property managers?

A. The Corporate Transparency Act (CTA) is a federal regulation aimed at preventing financial crimes by requiring companies, including property management entities, to report beneficial ownership information to the Financial Crimes Enforcement Network (FinCEN). For property managers, this means disclosing who truly owns the properties you manage, which is crucial for maintaining transparency and deterring illicit activities.

Q. Who needs to report under the Corporate Transparency Act?

A. Generally, all entities, including property management companies, that are created or registered to do business in the U.S., need to report beneficial ownership information unless they meet specific exemption criteria.

Q. How does FincenFetch simplify Beneficial Ownership Reporting for Property Managers?

A. FincenFetch streamlines compliance by automating the process of collecting and reporting beneficial ownership information. Its intuitive platform and tailored features for property managers, such as the exemption checker and automated ownership tracking, make compliance effortless and accurate.

Q. Can FincenFetch help if I manage multiple properties with different ownership structures?

A. Absolutely! FincenFetch is designed to handle complex ownership structures across multiple properties, simplifying the data collection and reporting process. Its scalable solutions ensure that whether you manage a few properties or hundreds, compliance remains streamlined and manageable.

Q. What if some properties I manage are exempt from reporting under the CTA?

A. FincenFetch includes an exemption checker tool that quickly helps you determine whether a property falls under the CTA reporting requirements. This feature ensures you only report when necessary, saving you time and resources.

Q. How can I get started with FincenFetch for my property management business?

A. Getting started is easy! Simply schedule a demo with FincenFetch to see our platform in action. Our team will guide you through the features and answer any questions you have about integrating FincenFetch into your compliance workflow. Visit our website to schedule your demo today.

Q. Is FincenFetch compatible with my existing property management software?

A. FincenFetch is designed to be as compatible and flexible as possible. While specific compatibility details may vary, our team is dedicated to ensuring a smooth integration process with your existing software systems, providing comprehensive support throughout.

Beneficial Ownership Reporting for Property Managers Made Easy

FincenFetch began developing solutions for the new Corporate Transparency Act regulations two years before the new ones came into effect. Knowing its impact on nearly 40 million U.S. companies, our team of experts have worked diligently to understand the ins and outs of the CTA and how to best help companies in all industries become compliant.

Beneficial Ownership Reporting for Property Managers

We are proud to partner with property managers to easily navigate the new compliance requirements. Schedule your demo today!

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Tessa Wismer

Meet Tessa Wismer, an expert in beneficial ownership reporting with a background in business and marketing. She simplifies financial rules and enhances business strategies. Join her on FincenFetch Insights for valuable perspectives, practical tips, and a professional approach to compliance mastery.